Our SEPTEMBER 2016 Quick Start Guide will be posted in March 2016. The following information pertains to September 2015 enrollment.
Welcome to McMaster University’s ‘Quick Start’ website. Select the steps above to begin.
STEP 1.1 PRE-ARRIVAL CHECKLIST
After accepting your offer of admission (and prior to your arrival), you are required to complete several action-items starting in June (e.g. setup your e-mail, enrol in the appropriate courses, uploading your photo, etc.). Please browse the links/icons above to get started. Precise enrolment instructions will be sent to you later in June.
If you are wondering about steps required before or approximately the same time as accepting your McMaster offer, please refer to the “Welcome to McMaster” brochure above. If you have any questions, please use our ‘Ask McMaster’ question box (above).
STEP 1.2 VERIFY CLEARING OF ADMISSION CONDITIONS
Your official offer letter will have all of the conditions clearly stated. You must meet these conditions by the date specified in your Offer of Admission letter in order for your offer to become final.
We will notify you when you have cleared all your conditions, typically starting in late July and continuing through August. Remember that you will receive your final grades well before we will, so if you think you have failed to meet a condition, we suggest you contact us as soon as possible to discuss your situation.
Usually, failure to meet a condition by the stated deadline, will mean that we will unfortunately have to rescind your offer and you will be unable to attend in September.
If your offer of admission does not include any conditions, it is likely that you have received an unconditional/final offer of admission.
- Can I defer my offer of admission?
Applicants who receive both an offer of scholarship and an offer of admission–and who have accepted the offer of admission through the Ontario Universities Application Centre and have satisfied all conditions of their offer of admission may apply to defer their entry for one year. McMaster does not normally grant a deferral of an offer of admission unless special circumstances exist. Each case is evaluated on its own merits.
All requests for deferral of both admission and scholarship should be made in writing to the Enrolment Services (Admissions Office), Gilmour Hall 109 at McMaster by the relevant deadline, outlining the reasons for the request. Normally, decisions regarding deferral requests are not made until early August, after the receipt of all final grades and required documentation.
If a deferral is granted, it is conditional upon the student not attending a secondary or post-secondary institution during the deferral period. Students will be required to re-apply through the Ontario Universities Application Centre on the 105D application form to reactivate their application by no later than March 1st or the specific deadline date for the program, whichever is earlier.
- I am completing the IB diploma or AP courses. Can I receive advanced credit towards my degree at McMaster?
At the discretion of the Faculty, advanced credit of up to 18 units may be granted for completed Higher Level courses with a minimum final score of 5. Applicants must complete the IB Diploma to be eligible for advanced credit. Applicants who complete the IB certificate are eligible for admission but not advanced credit.
Applicants who have completed A.P. exams though the College Board in acceptable courses and achieve a minimum grade of 4 will be considered for up to 18 units of advanced credit. PLEASE NOTE: A.P. results from students who have completed the examinations as a challenge and have not taken the course at high school will not be considered as having completed the required prerequisite courses for advanced credit consideration. An official copy of the final Advanced Placement Examination Results Report from ETS the College Board is required as part of the advanced credit evaluation process.
STEP 2: Arrange your housing accommodations in Hamilton.
- STEP 2.1
Submit On-Campus Residence Application
Your online residence application and $600 deposit are due by 4:00 p.m. EDT June 1, 2015 – don’t miss it if you haven’t completed it already!
Not guaranteed residence? Apply to the wait list here. No deposit is required.
Building/Room assignments are done by lottery. Room assignment notifications are emailed to students beginning in early July.
After completing your residence application, proceed to STEP 2.3.
- STEP 2.2
If you have not been guaranteed a spot in residence or if you are looking for a place to live near campus, our Off-Campus Resource Centre website is full of information and searchable listings to get you started.
Note: Our Society of Off-Campus Students (SOCS) assists with the orientation of new off-campus students during our Welcome Week in September (and beyond).
- STEP 2.3
Explore Meal Plans
Regardless of where you live, you are going to be hungry after a long day of studying. Our Hospitality Services offers various meal plans to suit any student’s needs. If you are living in Residence a meal plan is mandatory. Off-Campus students have the option with lots of different plans to suit your needs.
STEP 2.4 Start Exploring Hamilton (#HamONT)
Coming to McMaster means you are part of the Hamilton community as well. Check out all there is to see and do in Hamilton – right outside the campus grounds.
STEP 3: Plan your courses for the upcoming year and enrol in your required classes.
- STEP 3.1
Familiarize Yourself with our Enrolment Portal & Program Requirements
We recommend familiarizing yourself with McMaster’s Mosaic portal for current students by reviewing the video above.
In early June, your Mosaic account type will be converted from applicant to matriculated ( meaning you are now a McMaster student ) if you have successfully accepted your offer.
Once the conversion occurs, you will be able to access all of the portal’s functionality outlined in the video above. Note: The abovementioned functionality is NOT available until your account type has been set to matriculated.
Prior to matriculation, be sure to familiarize yourself with your program requirements (required courses, electives, majors, minors, etc.) for your first year and beyond. Please refer to your Faculty/Program (below) for more information on the courses and total units you are required to take during your first year (Level I).
The unit value of a particular course is indicated by the last digit of the course code (e.g. 1A03 = 3 units). The first digit (1) in the previous example denotes the study year/level of the course.
Upload A Student Card Photo
In order to receive a new McMaster student identification card, you will need to upload a photo of yourself within your Mosaic Student Centre (under the Personal Information subsection).
Once your account has been converted from applicant to matriculated, your Mosaic Student Centre will be available via mosaic.mcmaster.ca; this where you will be able to upload your photo.
UPDATE: You will receive a notification to let you know when the photo upload process opens for your account.
If you have access to recent secondary school / graduation / passport portraits (see example below), you are welcome to upload a digital version to Mosaic.
As noted on the Registrar’s Student Identification guidelines page, your photo cannot contain hats, sunglasses, other people or pets; however, you are allowed to smile.
Once you upload a photo, you cannot make additional changes unless you visit the Registrar’s Office in person.
You will be using your student card for the next four to five years, so choose a nice photo.
After you have completed all of the appropriate enrolment steps, your identification will be mailed to you or held for pick-up at McMaster, as noted in STEP 3.6.
- STEP 3.3
Plan Your Desired Courses & Attend Help Sessions (if needed)
The video above outlines how enrolment planning occurs at McMaster. Pay extra attention to the “Plan by My Program Requirements” section—which outlines the courses you will need from your first year and beyond.
Once your user account has been matriculated/transferred from McMaster’s applicant portal to our current student portal, you will be able to access your Plan by My Requirements section by navigating the following path in Mosaic:
Home > Student Center > Academics > Plan by My Requirements
If you are unsure about your program/course selections for the upcoming year, your Faculty/program will offer virtual training or in-person sessions/appointments to help you make the proper course selections.
Help sessions typically commence in late June.
Click on your Faculty/Program for more information on available help sessions:
- STEP 3.4
Enrol During Your Online Enrolment Appointment
Your enrolment appointment will be listed on the Enrolment Dates panel on Mosaic. As soon as your enrolment appointment opens, you will be able to actively enrol into the necessary courses noted in Step 3.3 above.
Note that Level I enrolment appointments for September 2015 courses will not begin until later in the week of June 22. Enrolment Appointments will be posted for every new student and will continue into late June.
Setup @McMaster.ca E-mail
After you have successfully enrolled (STEP 3.4), you will be able to activate your new @mcmaster.ca e-mail address. Your account cannot be activated any earlier.
The University will use this e-mail account to send important information during your time as a McMaster student.
Your account is powered by Google’s G-mail service and includes 25GB of space.
To get started, navigate to our Enable McMaster E-mail page.
Once you arrive on our Manage MacID services page, login using your MacID to set-up your new e-mail account.
- STEP 3.6
Post Enrolment Confirmation & Beyond
Once you have successfully completed all of the required enrolment steps (in the appropriate time frame), the Registrar’s Office will forward a confirmation package to you in late August. The package will include your new McMaster Student Photo Identification.
Note: Students residing outside of Ontario are required to pick-up their identification in-person upon arrival at McMaster. Identification will not be mailed.
At this stage, be sure to note the financial implications and responsibilities listed under Step 4.
If you would like to add/change your course selections, use the Swap Function outlined (in the video) under STEP 3.3 to make the necessary changes.
It is important that you complete all of the required steps in a timely manner as they are part of your responsibilities as a McMaster student (as outlined by the Registrar’s Office).
Be sure to keep your mailing address, telephone number and e-mail address up-to-date; this will ensure you receive important notifications from McMaster.
STEP 4: Submit your payment & explore funding sources for your education
- STEP 4.1 Pay Your Fees
After enrolling into the appropriate courses for the upcoming academic year, you must pay your fees.
The Student Accounts and Cashiers website has detailed information:
Be sure to dedicate some time to reviewing the information on the Student Accounts & Cashier’s website as it is a comprehensive resource on everything related to the payment/fees at McMaster.
- STEP 4.2 Entrance Awards
Did you qualify for an entrance scholarship? If your final admission average to your program is 80% or greater and you are a Canadian citizen, you likely did (you can find all the detailed requirements on the entrance award website). If you need to know the value of the award and how and when you will access the funds, be sure to visit the Student Financial Aid & Scholarships (SFAS) website.
- STEP 4.3 Bursaries
We are committed to helping students with need. Bursaries are one way of providing this help. Based on a financial need assessment, bursaries do not need to be repaid, and can be applied for each year you are a student at McMaster. Applications open in September of your first year and all the details on eligibility and the application process can be found on the SFAS website.
- STEP 4.4
OSAP (Ontario Student Assistance Program)
You have likely heard the term OSAP but have no idea how to apply for it, whether or not you might qualify or what the deadlines are for applying. We have all the information laid out for you on our website. Short version – apply as soon as you know you have decided to accept McMaster’s offer of admission – the McMaster recommended deadline is July 15th. The online application can be found at ontario.ca/osap.
NOTE: OSAP funds will be directly deposited into your personal bank account and NOT remitted to the university on your behalf. It’s your responsibility to make payment to your student account at McMaster.
- STEP 4.5
Ontario Tuition Grant (OTG)
You may be eligible for the OTG; it provides qualifying students with 30% off of their tuition. Visit the Government of Ontario website for all the details.
RESP Proof of Enrolment
If you are a participating in a Registered Education Saving Plan (RESP) and require documentation demonstrating proof of enrolment at McMaster to release your funding, you may download a PDF letter from the Mosaic. The letter is available by navigating to Mosaic’s Student Center -> Finances -> Enrollment / Financial Letters section.
Students who do not reside in Ontario should refer to the CanLearn website for further instructions on applying for financial aid within your home province.
McMaster Money Centre
Mac’s Money Centre is a fantastic resource for students to learn how to make informed financial decisions by being educated, confident, and responsible.
STEP 5: Attend/Participate in Orientation Activities
- EARLY JULY – AUGUST
Summer Orientation for Academic Readiness (SOAR)
This online Orientation program will be a mix of webinars, chats, videos and blogs- all targeted at entering students like yourself. Check the Student Success Centre website in May for full schedule of online events. This year’s program begins on July 6th.
New Marauder Orientation Day
New Marauder Orientation is all about getting to know the campus and surrounding community, learning about the support services and resources available. Plan to attend this one day event with your family. This orientation program focuses on student life and support systems.
- AUGUST 29 – SEPTEMBER 6
Welcome Week involves events, activities, concerts, tours and welcome ceremonies. Unlike any experience you have had before, Welcome Week will provide you with educational seminars and social events that will connect you to the Hamilton community, McMaster University, your Faculty, your residence or off-campus society and, most importantly, to other students.
- JUNE – AUGUST
Shifting Gears Program
This transition program is for students entering McMaster University with a disability. It offers a series of summer workshops to prepare you for ‘the shift’ to university expectations.
AUGUST – EARLY SEPTEMBER
Common Reading Program
The McMaster Common Reading Program is a great opportunity to share a common reading experience with your future classmates and friends. Students registered in this orientation program will participate in on-line discussions about the book and its emerging themes related to university life.
- AUGUST 31 – SEPTEMBER 3
MOOSE – the McMaster Outdoor Orientation Student Experience
Mac MOOSE (McMaster Outdoor Orientation Student Experience) is a five-day canoe trip experience at the end of August to Algonquin Park, consisting of outdoor education, leadership skills, mentorship, and team development. This five-day trip will be a great warm-up for your transition to university life in September.
STEP 6: Learn about ways to obtain support and get involved in campus life while attending McMaster.
- Athletics & Recreation
Whether you are looking to compete at an elite level on one of our varsity teams, or just want to have fun playing intramurals and working out at the Pulse (our fitness centre), the Athletics & Recreation department has something for everyone. Find out how to purchase your Pulse membership before starting classes in September.
- Student Clubs & Government
Similar to a high school student council, the MSU (or McMaster Students Union Inc.) is the representative/governing body for all full-time undergraduate students at McMaster. It supports and administers more than 250+ cultural, academic and social issues clubs on campus. It also operates one of our campus pubs 1280, the Union Market convenience store, and a number of other services. As a full time student, you automatically become a member of the MSU. For a complete listing of student clubs, please visit the MSU’s recognized club listing.
- Student Success Centre
Your success is at the core of the services and programs offered by the Student Success Centre at McMaster University. Our long-standing commitment will support you from the summer prior to your first year to 5 years after graduation in the areas of student orientation, academic skills, leadership, service-learning, volunteerism, educational planning, employment and career transition.
With five libraries across campus, there is sure to be one that fits you the best. State-of-the art facilities and friendly staff will make researching that first university paper just a little less stressful. Check out their website for great information on how to take advantage of all of their resources and services.
- Campus Store
Wondering how to buy your textbooks? You can do it online using the searchable textbook function. You can buy more than books however as Titles is your one stop shop for Mac wear and gift items as well as general stationary and supplies.
- Technology Support
From setting up your MacID to your McMaster email address, to using the student computer labs, UTS provides all the support services to keep you up and running online.
- Student Accessibility Services
If you require special accommodations, our dedicated team is here to provide you with all the support you need to be successful at university. Be sure to connect with us early to discuss the options available to you.
- Student Wellness Centre
Our fully staffed Student Wellness Centre offers a wide range of medical services, as well as personal counseling and wellness education programs and workshops.
- Nature @ McMaster
McMaster is very lucky to be situated within an area rich with biological, ecological, and geological diversity. Hamilton’s spaces alone range from wetlands, marsh, and hardwood forests to prairie or escarpment habitats. McMaster is full of opportunities to explore the outdoors and experience the natural beauty that engulfs the campus.
Planning on driving to McMaster campus. Visit our Security & Parking services website to learn more about parking permits, fees, and space availability.
McMaster GO Station
McMaster University is part of the GO Transit / Metrolinx regional transportation network. Whether you are commuting to McMaster on a daily basis or searching for transportation options to explore Southern Ontario, the University’s GO Transit stop offers several connection options.
Social Bicycles Hamilton
SoBi Hamilton is the non profit local operator who keeps the Hamilton Bike Share system rolling smoothly. SoBi maintains a fleet of bicycles that may be rented to help students explore the City of Hamilton or facilitate daily commute to/from campus. Members of the McMaster community are eligible for a reduced annual membership fee.